Free invoice templates by industry

Freelance & creative

Freelancers and studios bill by the project, on retainer or by the hour, and clients expect the terms up front: rounds of revisions, usage rights, milestones. These templates put each of those where a client looks for it.

• Maya Chen WritingInvoiceBlog articles, 1,200 words each$1,400.00Newsletter editing$240.00Rush fee (48-hour turnaround)$150.00Balance due$1,790.00Freelance invoice templateA clean freelance invoice you can fill in online and download as a PDF — with what to include, payment terms, and when freelancers charge sales tax.Projects & retainers →
• Meridian Advisory LLCInvoiceDiscovery interviews$1,050.00Strategy workshop facilitation$2,800.00Workshop report and recommendations$1,200.00Balance due$5,874.40Consulting invoice templateFor hourly, day-rate and retainer work — with expenses, payment terms and what clients' accounts teams need to see.Hourly or fixed fee →
• Studio Lumen DesignInvoiceLogo design, 3 concepts, 2 revision rounds$1,800.00Brand guidelines, 12-page PDF$900.00Social media templates$300.00Balance due$1,590.00Graphic design invoice templateWith project fees, revisions, usage rights and deposits.Rounds & usage rights →
• Pixel Harbor StudioInvoiceMilestone 2 — responsive front end$4,200.00Additional development, contact form integrations$720.00Hosting and maintenance plan, October 2026$150.00Balance due$5,149.00Web developer invoice templateFor builds, hourly work, hosting and maintenance plans — with milestones, recurring items and sales tax notes.Milestones & hosting →
• Coral Light PhotographyInvoiceHalf-day commercial shoot (4 hrs)$900.00Editing and retouching, 40 final images$400.00Additional retouched images$250.00Balance due$1,864.85Photography invoice templateFor shoots, editing, prints and usage licenses, with deposits, travel and sales tax notes.Session, prints, license →

Building trades

Trades bill for materials and labor, usually at a job site and sometimes in stages. These templates keep parts and labor on separate lines, leave room for the job address, permits and change orders, and point out where states tax repairs differently.

• Oak & Iron ContractingInvoiceLabor — framing, 2 carpenters$2,080.00Lumber and fasteners (per supplier invoice)$1,240.00Dumpster rental, 10-yard, 1 week$395.00Balance due$4,195.00Contractor invoice templateSeparates materials, labor and equipment, with deposits, progress billing and sales tax notes.Materials & labor →
• Ridgeline Builders LLCInvoiceSite work — 20% of $38,000 this period, less 10%$6,840.00Concrete foundations — 35% of $52,000, less 10%$16,380.00Framing — 20% of $64,000, less 10%$11,520.00Balance due$36,720.00Construction invoice templateFor projects billed in stages — schedule of values, retainage, change orders, pay applications and lien waivers.Progress billing →
• Peachtree Fix-It ServicesInvoiceService call$65.00Labor: repair sticking interior door, rehang$75.00Labor: install 3 floating shelves$112.50Balance due$610.03Handyman invoice templateSeparates parts and labor, with trip charges, minimums and sales tax notes.Parts & labor →
• Rose City Pipe & DrainInvoiceService call and diagnosis$89.00Labor: remove old tank, install new water heater$540.0050-gallon gas water heater, 6-year tank warranty$1,195.00Balance due$2,159.00Plumbing invoice templateWith parts, labor, service call and after-hours fees on separate lines, plus permit and warranty notes.Service calls & parts →
• Granite Line Electric LLCInvoiceLabor: licensed electrician$625.00Labor: apprentice$325.006/3 NM-B copper cable$191.25Balance due$1,439.25Electrician invoice templateWith labor, materials, permits and inspections on separate lines, plus notes on markup and sales tax.Permits & materials →
• Bridger Peak Heating & AirInvoiceDiagnostic: Goodman GSX140361 condenser, serial 2108123456$129.00Labor: replace capacitor and contactor, outdoor unit$217.50Dual run capacitor, 45/5 MFD$89.00Balance due$893.50HVAC invoice templateFor repairs, installs and maintenance plans, with refrigerant, model and serial numbers and warranty notes.Service & installs →
• Christina Crest Roofing Co.InvoiceTear-off and disposal, 1 layer asphalt shingles$2,040.00Architectural shingles, installed$10,200.00Synthetic underlayment and ice & water shield$1,080.00Balance due$14,726.00Roofing invoice templateWith per-square pricing, deposits, progress billing and insurance claim details on separate lines.Per square & deposits →
• Front Range Finish PaintingInvoicePrep: patch, sand, caulk and mask$260.00Living room walls, 2 coats (wall area)$888.00Hallway walls and ceiling, 2 coats (per room)$425.00Balance due$2,451.00Painting invoice templateFor painters that separates labor, paint and supplies, with per-room or per-sq-ft pricing and deposits.Labor & paint →

Home, auto & personal services

Service businesses bill per visit, per package or on a schedule. These templates keep recurring visits, add-ons and travel fees on their own lines, with room for the vehicle or property details your customer expects to see.

• Bright Nest CleaningInvoiceStandard clean, 3 bed / 2 bath (Sep 3)$160.00Standard clean, 3 bed / 2 bath (Sep 10)$160.00Standard clean, 3 bed / 2 bath (Sep 17)$160.00Balance due$700.00Cleaning invoice templateFor house and office cleaning, billed per visit, per hour or on a recurring schedule. Includes sales tax notes.Per visit or hour →
• Greenway Lawn & GardenInvoiceWeekly mowing, edging and blowing — October$275.00Fall leaf cleanup and haul-away$325.00Hardwood mulch, delivered and spread$510.00Balance due$1,632.00Landscaping invoice templateFor per-visit mowing, seasonal contracts, mulch and plants, and monthly billing — with sales tax notes.Lawn care & seasonal →
• Peachtree Pro WashInvoiceHouse wash, vinyl siding, soft wash (2-story)$440.00Driveway, concrete, surface cleaner$153.00Back patio and front walkway, concrete$84.00Balance due$1,137.00Pressure washing invoice templateWith per-sq-ft pricing for houses, driveways and decks, minimum charges and recurring service.Per square foot →
• Mesa Ridge Auto CareInvoiceDiagnostic — brake noise, road test and inspection$120.00Front brake pads, ceramic (new)$89.99Front brake rotors (new)$149.00Balance due$770.63Auto repair invoice templateWith vehicle, VIN and odometer fields, itemized parts and labor, shop supplies and warranty notes.Parts, labor, VIN →
• Rose City Mobile DetailingInvoiceFull detail package, interior and exterior (SUV)$289.00Add-on: pet hair removal$45.00Add-on: headlight restoration, pair$79.00Balance due$596.00Auto detailing invoice templateFor car detailers, with packages, add-ons, mobile travel fees and vehicle details on every invoice.Packages & add-ons →
• Lone Star Freight LLCInvoiceLine haul, Dallas TX to Atlanta GA$1,835.35Fuel surcharge (per mile)$328.02Detention at receiver, 3 hrs after 2 hrs free$150.00Balance due$2,573.37Trucking invoice templateFor owner-operators and small carriers — per-load or per-mile rates, BOL numbers, fuel surcharge, detention and lumper fees.Loads & miles →
• Brandywine Strength Co.InvoicePersonal training, 60 min (Sep 2–30)$680.00Partner training, 60 min, 2 people$220.00Late cancellation fee, Sep 16 (under 24 hrs' notice)$42.50Balance due$1,091.50Personal trainer invoice templateFor sessions, prepaid packs, monthly billing, online coaching and cancellation fees.Sessions & packs →

Templates by document

For any trade: price a job before you start, or bill the hours you worked. See types of invoices for when to use which.

• Harbor Home RemodelingEstimateRemove and dispose of old vanity$150.00Install customer-supplied vanity and top$425.00Replace faucet and supply lines (labor)$140.00Total$1,570.00Free estimate & quote template (PDF)A free quote and estimate template with line items, a valid-until date and tax. Fill it in online, download a PDF, and turn it into an invoice when accepted.
• Ledger Lane BookkeepingInvoiceSep 2: reconcile bank and card accounts$227.50Sep 4: payroll setup and first run$146.25Sep 9: accounts payable cleanup$260.00Balance due$1,140.00Hourly invoice template (hours worked)A free hourly invoice template for billing hours worked. Enter hours and your rate on each line, and the totals are calculated for you. Download a PDF.

Why use a template made for your trade?

A generic invoice asks for a description, a quantity and a price. A template made for your trade shows which lines to split (parts and labor, session and prints, loads and miles) and which terms to state (deposits, revisions, valid-until dates). It also shows where sales tax might apply. That makes the invoice quicker to approve and quicker to pay. Every template opens the same editor, so you can switch layouts and colors, add your logo and payment details, and download the PDF. Check the sales tax rules for your state before you charge tax on services.