Canada
Plumber invoice template (Canada)
A free Canadian plumbing invoice template: service call, labour hours, parts and fittings, HST for Ontario jobs, GST/HST number and warranty notes. PDF.
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Grand River Plumbing Ltd.
75 King St S, Waterloo, ON N2J 1P2
(519) 555-0126
GST/HST No. 123456782 RT0001
Invoice
SC-3318
| Description | Amount |
|---|---|
| Service call1 × $95.00 | $95.00 |
| Labour: remove and replace water heater3 hrs × $110.00 | $330.00 |
| Water heater, 40 gal gas (new)1 × $1,150.00 | $1,150.00 |
| Fittings, venting and valves1 × $64.00 | $64.00 |
- Subtotal
- $1,639.00
- HST 13%
- $213.07
- Balance due
- $1,852.07
Quick answer
A Canadian plumbing invoice lists the service call, labour hours and each part on its own line, then GST/HST for the province where the work is done (HST 13% in Ontario), your GST/HST number and the total. Add the job address and warranty terms; homeowners usually pay on completion.
- Sample: $1,639.00 + HST 13% $213.07 = $1,852.07, due on receipt
- Work on a home is taxed where the home is
- Over $500: client’s name, a description and terms required
- Electricians and HVAC techs can use the same layout
Plumbing invoices mix a call-out charge, labour, a big-ticket part and a handful of fittings, and homeowners want to see each one. A clear breakdown, the right HST and warranty details on the invoice mean fewer phone calls and faster payment.
The sample is a registered plumbing company in Waterloo replacing a water heater. It works for electricians, HVAC technicians and other trades too. Fill it in online and download a PDF. No account needed. It opens in the free Canadian invoice generator, ready to fill in.
Use the plumber template
No sign-up. Your invoice stays in your browser until you download the PDF.
What's on this template
- Your business name, licence or address, phone and GST/HST number.
- The client's name and the job address.
- Invoice number, date and due date.
- Service call, labour hours and parts on separate lines.
- HST or GST and the total.
- Warranty and disposal notes.
- Interac e-Transfer details.
Example line items
| Description | Qty | Price | Amount |
|---|---|---|---|
| Service call | 1 | $95.00 | $95.00 |
| Labour: remove and replace water heater | 3 hrs | $110.00 | $330.00 |
| Water heater, 40 gal gas (new) | 1 | $1,150.00 | $1,150.00 |
| Fittings, venting and valves | 1 | $64.00 | $64.00 |
| Subtotal | $1,639.00 | ||
| HST 13% | $213.07 | ||
| Total due | $1,852.07 |
Tax on plumbing jobs
Work on a home or building is taxed where the property is, so a registered plumber charges HST 13% in Ontario and GST 5% in Alberta, whatever the customer's billing address. GST/HST applies to parts and labour alike. See HST invoices in Ontario and which sales tax to charge.
Over $500, include the client's name, a description and the terms so business clients such as landlords can claim input tax credits. The template always does.
Getting paid on the day
Homeowners usually pay on completion. Put "Due on receipt" on the invoice and make paying easy: Interac e-Transfer with autodeposit, or a payment link for cards. For property managers and builders, agree 15 or 30 days and ask for their work order or PO number.
Quotes, call-outs and emergency rates
Many plumbers charge a fixed service call that covers travel and the first part of the visit, then labour by the hour. If you charge more for evenings, weekends or emergencies, state it in your terms and show it on the invoice ("Labour, after-hours rate"). For larger jobs, give a written quote first and invoice against it, listing any extra work the customer approved on site.
Parts, markup and warranties
List major parts with the model or size, so the customer can register the manufacturer's warranty and you can find the job again. Small fittings can share one line. Parts are usually billed at your selling price; you don't need to show your cost or markup. Put your labour warranty on the invoice, separately from the manufacturer's parts warranty.
Permits and inspections
Water heater, gas and backflow work often needs a permit and inspection. Show the permit fee as its own line, and note the permit number on the invoice so the customer has it for their records.
Making it easy to pay
Interac e-Transfer is the quickest way for Canadian clients to pay: give the email or mobile number you've registered and turn on autodeposit, so the client doesn't need a security question. For larger amounts, direct deposit works well — give your institution number (3 digits), transit number (5 digits) and account number. Ask clients to put the invoice number in the message or reference so you can match each payment, and record it against the invoice when it arrives.
Common mistakes
- One lump-sum price for a big job.
- No model or size on major parts, which makes warranty claims harder.
- Tax for the wrong province on jobs outside your home province.
- No job address when the client owns several properties.
Create this invoice free
No sign-up. Your invoice stays in your browser until you download the PDF.
Frequently asked questions
Do I charge HST on parts and labour?
Yes, if you're registered. GST/HST applies to the whole supply, parts and labour alike, at the rate for the province where the property is.
Should I list parts separately?
Yes. Homeowners compare part prices, and warranty claims need the model. Small fittings can share one line.
What payment terms do plumbers use?
Due on completion for homeowners; property managers and builders often get 15 or 30 days.
Can electricians use this template?
Yes. The layout of service call, labour and parts suits any trade.
Should I charge a service call fee?
Many plumbers do, to cover travel and diagnosis. State it up front and show it as its own line on the invoice.
Can I add my logo?
Yes. Add a logo, choose a layout and an accent colour in the editor, and the PDF uses them.
Do I need an account to use the template?
No. You can fill it in and download the PDF as a guest. A free account saves your clients, numbering and payment records if you want them.
Do I charge GST/HST on a service call fee?
Yes, if you are registered. The service call is part of your supply, so it carries the same GST/HST as the labour and parts on the invoice.
Sources
This guide is general information, not tax or legal advice. CRA, Revenu Québec and provincial rules change and depend on your situation, so check with them or ask an accountant.