Canada
Cleaning invoice template (Canada)
A free Canadian cleaning invoice template: each visit dated, extras on their own lines, no GST/HST for small suppliers, Interac e-Transfer. Download a PDF.
Last updated · Invoice Native team
Download blank:PDF (fillable)Word (.docx)Excel (.xlsx)
Hannah MacLeod operating as Harbour Shine Cleaning
5520 Spring Garden Rd, Halifax, NS B3J 1G6
(902) 555-0137
Invoice
INV-0412
| Description | Amount |
|---|---|
| Biweekly clean, 3 bed / 2 bath (Sep 2)1 × $140.00 | $140.00 |
| Biweekly clean, 3 bed / 2 bath (Sep 16)1 × $140.00 | $140.00 |
| Biweekly clean, 3 bed / 2 bath (Sep 30)1 × $140.00 | $140.00 |
| Add-on: interior windows (Sep 30)1 × $90.00 | $90.00 |
- Subtotal
- $510.00
- Balance due
- $510.00
Quick answer
A Canadian cleaning invoice lists each visit with its date, extras such as windows on separate lines, your name and business name, the client and the total. Most independent cleaners are small suppliers ($30,000 or less in taxable sales) and charge no GST/HST; registered cleaners charge the rate where they clean.
- Sample: 3 biweekly cleans at $140 + windows $90 = $510.00, no GST/HST
- Passing $30,000 in a single quarter makes you a registrant from that sale
- Saskatchewan PST applies to cleaning commercial buildings, not homes
- Interac e-Transfer with autodeposit is the easiest way to get paid
House and office cleaners invoice the same clients again and again. A short invoice with every visit dated, extras on their own lines and an easy way to pay keeps that steady income steady.
The sample is an independent Halifax cleaner who's a small supplier, so there's no GST/HST on the invoice. Fill it in online and download a PDF. No account needed. It opens in the free Canadian invoice generator, ready to fill in.
Use the cleaning template
No sign-up. Your invoice stays in your browser until you download the PDF.
What's on this template
- Your name and business name: "Hannah MacLeod operating as Harbour Shine Cleaning".
- The client's name and address.
- Invoice number, date and due date.
- Each visit with its date, and extras on their own lines.
- The total, with no tax line for a small supplier.
- Interac e-Transfer details.
Example line items
| Description | Qty | Price | Amount |
|---|---|---|---|
| Biweekly clean, 3 bed / 2 bath (Sep 2) | 1 | $140.00 | $140.00 |
| Biweekly clean, 3 bed / 2 bath (Sep 16) | 1 | $140.00 | $140.00 |
| Biweekly clean, 3 bed / 2 bath (Sep 30) | 1 | $140.00 | $140.00 |
| Add-on: interior windows (Sep 30) | 1 | $90.00 | $90.00 |
| Total due | $510.00 |
GST/HST for cleaners
You're a small supplier while your taxable sales stay at $30,000 or less, and you charge no GST/HST. Watch the single-quarter test: a big commercial contract that takes you over $30,000 in one calendar quarter makes you a registrant from that sale. See invoicing as a small supplier.
Once registered, charge the rate for where you clean: HST 14% in Nova Scotia, HST 13% in Ontario, GST 5% in Alberta. Choose Registered in the editor and add your GST/HST number. In Saskatchewan, cleaning commercial buildings (not homes) also carries 6% PST once you're registered for it — see PST on services.
Payment and terms
Payment within 7 days, or at each visit, suits homes; offices may need 15 or 30 days and a PO number. Interac e-Transfer with autodeposit is the easiest for clients. If you charge for late cancellations, say so in your terms and bill it as its own line.
Residential and commercial work
Homes are usually billed per visit or per hour, with payment at each visit or every two weeks. Offices and commercial buildings tend to sign a monthly contract for a fixed schedule, with extra work quoted separately, and expect 15- or 30-day terms. Ask commercial clients who should receive invoices and whether they need a PO number on each one.
Move-out and deep cleans
One-off jobs such as move-out, post-renovation or deep cleans are best quoted in advance and invoiced on completion with the address and date. If the job turns out bigger than quoted, agree the extra before you start and show it as its own line. Landlords and property managers often want a photo record; mention it on the invoice if you provide one.
Supplies and equipment
If you bring your own products, build the cost into your price. Specialty products or rentals, such as a carpet extractor, can go on their own line. If the client supplies the products, note it on the invoice.
Making it easy to pay
Interac e-Transfer is the quickest way for Canadian clients to pay: give the email or mobile number you've registered and turn on autodeposit, so the client doesn't need a security question. For larger amounts, direct deposit works well — give your institution number (3 digits), transit number (5 digits) and account number. Ask clients to put the invoice number in the message or reference so you can match each payment, and record it against the invoice when it arrives.
Common mistakes
- No visit dates.
- Charging GST/HST before you're registered, or "GST $0.00".
- Extras folded into the regular price.
- Keys or alarm codes on the invoice. Keep them somewhere secure.
Create this invoice free
No sign-up. Your invoice stays in your browser until you download the PDF.
Frequently asked questions
Do cleaners charge GST/HST?
Only once registered. Independent cleaners are often small suppliers and charge none. A cleaning company over $30,000 must register and charge the rate for where the cleaning is done.
Is there PST on cleaning?
In Saskatchewan, on commercial buildings only: cleaning offices, shops and other non-residential buildings is on its list of taxable services, and cleaning a home is not. BC and Manitoba treat services differently, so check before charging provincial tax.
How often should I invoice?
Match your schedule: per visit, every two weeks or monthly, with each visit listed and dated.
How should clients pay?
Interac e-Transfer is the most common for homes. Give the email or phone you've registered; if autodeposit is off, ask them to send the security answer separately.
Can I add my logo?
Yes. Add a logo, choose a layout and an accent colour in the editor, and the PDF uses them.
Do I need an account to use the template?
No. You can fill it in and download the PDF as a guest. A free account saves your clients, numbering and payment records if you want them.
When do I have to register for GST/HST?
When your taxable sales go over $30,000 in a single calendar quarter or over the last four quarters together. From then on, charge the rate for the province where you clean and print your GST/HST number on every invoice.
Sources
This guide is general information, not tax or legal advice. CRA, Revenu Québec and provincial rules change and depend on your situation, so check with them or ask an accountant.