Cleaning invoice template (UK)

Cleaning work is regular work: the same homes and offices every week or fortnight. A clear invoice with every visit dated keeps those payments flowing and makes extras — an oven clean, inside the windows, a move-out job — easy to add without questions.

This template is set up for a self-employed cleaner who isn't VAT registered, billing a month of weekly visits. It works for domestic cleaners, office cleaners and end-of-tenancy cleans. Fill it in online and download a PDF. No account needed. It opens in the free UK invoice generator, ready to fill in.

What's on this template

• Your name and trading name, phone and address.
• The client's name and address, and the property address if it's different.
• Invoice number, date and due date.
• Each visit on its own line with its date.
• Extras on separate lines.
• The total, and bank details for a transfer.

Example line items

For office contracts, a fixed monthly line ("Office cleaning, September 2026, 5 evenings a week") is common, with one-off jobs listed underneath.

Pricing and payment terms

• Per visit or per hour for homes; per hour or a monthly contract price for offices.
• Due within 7 days suits domestic clients; businesses may need 14 or 30 days and a purchase order number.
• Bank transfer is the norm. Print the account name exactly as your bank holds it.

If a business client pays late, statutory interest and compensation apply — see late payment interest. That law doesn't cover private householders, so agree clear terms with them up front.

VAT

Most self-employed cleaners aren't VAT registered, so the invoice has no VAT. A cleaning company that passes £90,000 of VAT-taxable turnover must register and then charges VAT at 20% on its cleaning. Choose VAT registered in the editor and the template adds your VAT number and VAT line. See invoicing when you're not VAT registered.

Domestic and office contracts

Domestic cleaning is usually priced per visit or per hour and paid weekly or monthly. Office cleaning is often a fixed monthly price for a set schedule, with extra work quoted separately. For office clients, ask whether they need a purchase order number on each invoice and who in accounts should receive it; sending the invoice to the wrong person is a common cause of late payment.

End-of-tenancy and one-off cleans

One-off jobs, such as end-of-tenancy, after-builders or deep cleans, are best quoted in advance and invoiced on completion with the address and date. Landlords and letting agents often pay these on 14- or 30-day terms, so state the due date clearly. If the job takes longer than quoted because of the property's condition, agree the extra before you start and show it as its own line.

Supplies

If you bring your own products and equipment, most cleaners build the cost into the price. Specialist products or equipment hire, such as a carpet cleaner, can go on their own line. If the client supplies products, note it on the invoice so there's no question later.

Making it easy to pay

Bank transfer is the default in the UK: print the account name exactly as your bank holds it, the sort code (20-00-00) and the 8-digit account number, and ask customers to use the invoice number as the payment reference so you can match the money when it arrives. If you take card payments, add a payment link alongside the bank details. A short "Thank you for your business" in the notes costs nothing and reads better than a bare demand for payment.

Common mistakes

• No visit dates, so the client can't check the invoice against their diary.
• Extras folded into the regular price, which leads to questions.
• Keys, door codes or alarm codes on the invoice. Keep them somewhere secure instead.
• Irregular invoicing for regular clients.